Why Your Next Business Meeting Should Be at a Coworking Space
When you need a professional place to meet a client, interview a candidate, host a workshop or bring your team together, you have more options than ever. You could meet at a café. You could invite people to your office. Or you could book a meeting room at a hotel.
But increasingly, businesses are choosing another option: meeting rooms at coworking spaces.
A coworking space gives you the professional setting you need without the formality, cost or distractions that often come with a hotel. You get a purpose-built meeting environment, flexible booking options and access to a business community — all in one place.
Here are some of the biggest benefits of booking a meeting room at a coworking space.
1. Make a professional first impression
Where you meet says something about your business. A meeting in a noisy café can feel improvised. A hotel meeting room can feel formal and impersonal. A professional coworking space sits somewhere in between: polished, modern and designed specifically for people and businesses to work.
That can make a difference when you're meeting an important client, investor, partner or potential employee.
A well-designed meeting room signals that you take your business seriously — without making the meeting feel overly corporate. And if your company doesn't have its own office, a coworking space can give you somewhere professional to meet without committing to a permanent office.
2. A coworking space can feel more relevant than a hotel
Hotels are designed primarily for accommodation, with meeting facilities as an additional service while coworking spaces are designed around work which is an important difference.
At a coworking space, the entire environment is built for businesses, entrepreneurs, freelancers and teams. Meeting rooms, workspaces, lounges, phone booths, kitchens and common areas are all part of the same workplace ecosystem.
Instead of walking through a hotel lobby filled with tourists, suitcases, screaming children and conference groups, you arrive somewhere where business is the reason everyone is there.
For many clients and business partners, this creates a far more natural and positive impression.
3. Flexible meeting room bookings
You don't always need an office for an entire day — sometimes you just need a good room for two hours. Coworking spaces are designed around this kind of flexibility. Some coworking spaces like Embassy House can even provide access 24/7.
You can book a meeting room when you need it, whether that's for:
A client meeting
A sales presentation
A job interview
A team meeting
A workshop
A board meeting
A strategy session
A video conference
A training session
You get a professional meeting space without paying for a larger office that sits empty when you aren't using it. For small businesses and growing companies, this can be a much more efficient way to access professional workspace.
4. Everything you need is already there
A good meeting room should make your meeting easier — not create another list of things to organise.
Coworking meeting rooms typically come equipped with the essentials, including comfortable furniture, reliable Wi-Fi, presentation equipment and access to coffee and other workplace amenities.
You don't need to worry about setting up a conference space from scratch or navigating a large hotel's event infrastructure. You simply arrive, connect and get on with the meeting.
5. Meet somewhere central and easy to reach
Location matters, particularly when you're asking clients, candidates or business partners to travel to you; and a centrally located coworking space can make meetings easier for everyone involved.
For businesses in Stockholm, for example, booking a meeting room in Södermalm puts you in one of the city's most accessible and vibrant business districts. A central location also gives you another advantage: it can reinforce the perception that your company is established and professional.
6. Use the meeting room without renting a permanent office
One of the biggest advantages of coworking spaces is that you don't have to choose between working from home and maintaining a traditional office. You can work remotely most of the time and book a professional meeting room when you need one.
This is particularly useful for:
Remote-first companies
Freelancers and consultants
Startups
Small businesses
Hybrid teams
Companies without a permanent office
Instead of paying for space you rarely use, you pay for the workspace you actually need.
7. A better alternative to meeting at a café
Cafés can work for an informal catch-up. They're less suitable when the conversation really matters. Background noise, limited table space, unreliable Wi-Fi and other customers sitting nearby can make it difficult to have a focused business conversation.
A coworking meeting room gives you privacy and a professional environment while still feeling relaxed. You can have the conversation without competing with a coffee machine, a queue of customers or someone taking a Zoom call at the next table.
8. You become part of a business environment
There's another benefit that you don't necessarily get from a hotel meeting room: a coworking space is a workplace community. Even if you're only booking a meeting room for a few hours, you're surrounded by other businesses, founders, freelancers and professionals. That can create opportunities for networking and unexpected connections.
You might meet someone in the kitchen before a meeting. Start a conversation with another founder. Discover a potential supplier. Or simply get a change of environment and some fresh energy. Not every meeting needs to create a new business opportunity — but it's nice when the possibility is there.
Coworking Meeting Room vs Hotel Meeting Room
So, which should you choose?
It depends on the type of meeting you're hosting.
Hotels still have their place, particularly for large conferences, events or meetings involving travelling guests.
But for everyday business meetings, a coworking space can offer a more practical and relevant experience.
A Meeting Room When You Need One
You don't need a permanent office to have a professional place to meet.
That's one of the fundamental ideas behind coworking.
You can work from home, from your own office or wherever makes sense that day, and have a professional meeting room ready when an important conversation needs somewhere better.
At Embassy House, our meeting rooms are designed for exactly that.
Whether you're meeting one client or bringing a team together, you can book a professional workspace in any of our locations without taking on a long-term office commitment.
Need somewhere better than a café but don't need a hotel? Book a meeting room at Embassy House and make your next meeting feel like a proper meeting.
Frequently Asked Questions
Why should I book a meeting room at a coworking space?
A coworking space provides a professional, flexible and business-focused environment for meetings without requiring you to rent a permanent office. Meeting rooms can typically be booked by the hour or for longer periods, making them suitable for everything from client meetings to workshops.
Is a coworking meeting room better than a hotel meeting room?
For smaller business meetings, a coworking space can offer a more relevant and flexible environment. Coworking spaces are designed specifically for people working and running businesses, while hotels primarily focus on accommodation and hospitality.
Can I book a meeting room if I'm not a coworking member?
Many coworking spaces allow non-members to book meeting rooms. This makes them useful for companies that need professional meeting space occasionally rather than every day.
What can I use a coworking meeting room for?
Coworking meeting rooms can be used for client meetings, interviews, presentations, workshops, team meetings, board meetings, training sessions and video conferences.
Why choose a meeting room at Embassy House?
Embassy House coworking spaces are located conveniently for clients, employees and business partners travelling from different parts of the city. Unlike many hotels, coffee and tea are included in your booking. Digital screens, whiteboards and video conferencing are also included at no extra charge. A professional address in a central location - whether you visit us in Stockholm’s Södermalm or in the middle of Lund’s science and innovation district, also goes a long way to create a strong first impression of your business.
How much does it cost to rent a meeting room?
Meeting room prices vary depending on the location, room size and booking duration. Many coworking spaces offer hourly meeting room bookings, allowing businesses to pay only for the time and space they need. A meeting room on Sveavägen in Stockholm can cost upwards of 1000 SEK per hour. The largest meeting room at Embassy House in Södermalm costs just 500 SEK per hour.