Virtual Office in Stockholm: A Cost Comparison for Small Business Owners (2026 Guide)
If you're starting or running a small business in Stockholm, one of the first decisions you’ll make is:
Where should I register my business address — and what will it really cost me per year?
There are many virtual office providers on the market. But prices, included services, and flexibility vary significantly.
In this guide, we break down:
The real yearly cost of a virtual office in Stockholm
A side-by-side comparison of common providers
Why Embassy House stands out as one of the most cost-efficient options
What small business owners should look for when choosing a registered address
This article is written specifically for:
Consultants
Freelancers
Startup founders
International entrepreneurs
Small AB owners
What Is a Virtual Office in Sweden?
A virtual office provides:
A real street address (not a PO box)
Mail handling
Optional mail scanning to email
Sometimes meeting room access
Sometimes phone answering
In Sweden, your business must have a registered address accepted by:
Bolagsverket
Skatteverket
This means you need a legitimate physical address where your company can be contacted.
2026 Market Overview: Virtual Office Pricing in Stockholm
Here’s what small businesses typically pay in Stockholm:
Some well-known providers in Stockholm include:
Regus
Helio
City Office
Quick Office
But what do these options cost over a full year — especially if you occasionally need meeting rooms?
Real Cost Comparison: Embassy House vs. Mid-Range Providers
Let’s compare realistic yearly costs.
Assumptions:
Virtual office address
Mail scanning included
4 meeting room hours per month
Prices exclude VAT (25%)
Embassy House
Location: Södermalm, central Stockholm
Address: Östgötagatan 12
Monthly subscription: 750 SEK
Setup fee: None
Mail scanning: Included
Meeting room member price: 250 SEK/hour
Yearly Breakdown
Virtual office:
750 × 12 = 9,000 SEK
Meeting rooms:
(4 × 250 SEK) × 12 = 12,000 SEK
Total yearly cost (ex VAT): 21,000 SEK
With VAT: 26,250 SEK
Real Mid-Range Example
Monthly subscription: ~1,200 SEK
Meeting room: ~450 SEK/hour
Virtual office:
1,200 × 12 = 14,400 SEK
Meeting rooms:
(4 × 450 SEK) × 12 = 21,600 SEK
Total yearly cost (ex VAT): 36,000 SEK
With VAT: 45,000 SEK
The Result
Choosing Embassy House instead of a typical mid-range provider can save:
≈ 15,000 SEK per year (before VAT)
≈ 18,750 SEK per year (after VAT)
That’s a 40–45% difference.
For a small business, that can fund:
Marketing campaigns
Software tools
Accounting support
Website improvements
Why Embassy House Is a Strong Choice for Small Businesses
1. Predictable Low Monthly Cost
At 750 SEK/month, Embassy House is positioned at the lower end of the Stockholm virtual office market — without cutting essential services.
No setup fee means:
No hidden onboarding costs
No large upfront payment
Lower risk
2. Mail Scanning Included
Many providers charge extra for digital mail handling.
Embassy House includes:
Mail receipt
Scanning to email
Optional physical pickup
This is ideal for:
Remote business owners
Founders living outside central Stockholm
International entrepreneurs
3. Competitive Meeting Room Pricing (250 SEK/hour)
This is one of the most important differentiators.
Typical Stockholm meeting room rates:
350–600 SEK/hour (small rooms)
600–1,000+ SEK/hour (larger rooms)
Embassy House member price:
250 SEK/hour
This makes it ideal if you:
Work from home most of the time
Meet clients or your board occasionally
Want flexibility without coworking membership costs
4. Central Location Without Premium Pricing
Embassy House is located in Stockholm, in Södermalm — a well-known and respected business district.
You get:
A professional street address
A credible location
Accessibility for client meetings
Without paying premium CBD pricing.
5. Proven Real-World Usage
Embassy House is already used by 40+ companies as their registered business address.
That demonstrates:
Practical compliance
Market trust
Real business adoption
Who Embassy House Is Best For
Embassy House is particularly suitable if you are:
A consultant
A freelance professional
A startup founder
A small AB owner
An international entrepreneur establishing a Swedish presence
It is especially attractive if:
You don’t need a full receptionist
You don’t need phone answering
You want low overhead
You value flexibility
When Another Provider Might Make Sense
You may prefer a higher-priced provider if you need:
Dedicated phone answering
Full-time receptionist services
Premium coworking access
A very large international office network
In those cases, providers like Regus or premium coworking operators may fit better — at a higher cost.
Final Verdict: Is Embassy House the Best Value Virtual Office in Stockholm?
If you want:
A legally compliant business address
Mail scanning included
No setup fee
Flexible monthly subscription
Competitive meeting room pricing
A central Stockholm location
Then Embassy House is one of the most cost-efficient and practical virtual office solutions available in 2026.
For small businesses focused on keeping overhead lean while maintaining a professional image, the value proposition is clear.