How to Choose the Right Office Cleaning Company
Looking to hire an office cleaning company in Sweden? Choosing the right provider is essential for maintaining a healthy, productive workplace—and protecting your brand. This guide covers what office cleaning services should include, how often cleaning should be done, and what to look for in terms of kollektivavtal, sustainability, and security.
Why Professional Office Cleaning Matters
A well-maintained office is not just about appearance—it directly impacts your team and your business.
Professional office cleaning:
Improves air quality and reduces sick leave
Boosts productivity and employee wellbeing
Creates a strong first impression for clients and visitors
Supports workplace health and safety standards
At Embassy House, we often see that the quality of the work environment—cleanliness included—plays a key role in how teams perform and collaborate.
What Should an Office Cleaning Service Include?
Not all office cleaning services are created equal. A clear and detailed scope of work is essential to avoid misunderstandings and ensure consistent quality.
Daily Office Cleaning
Emptying bins and handling recycling
Cleaning kitchens and break rooms
Sanitising toilets and replenishing supplies
Vacuuming high-traffic areas
Wiping shared surfaces such as desks, handles, and switches
Weekly Cleaning
Mopping floors and deeper surface cleaning
Dusting shelves, window sills, and fixtures
Cleaning meeting rooms thoroughly
Spot-cleaning glass, walls, and touchpoints
Monthly or Deep Cleaning
Carpet and upholstery cleaning
Interior window cleaning
Cleaning behind and under furniture
High-level dusting (vents, lighting fixtures)
A professional cleaning company should help you tailor this schedule based on your office size, layout, and usage.
How Often Should an Office Be Cleaned?
Offices should be cleaned daily in high-traffic areas, with deeper cleaning scheduled weekly and monthly depending on the number of employees and how the space is used.
For offices in Stockholm, seasonal factors such as winter slush, salt, and increased indoor activity often require more frequent floor cleaning and maintenance during colder months.
Office Cleaning Company Checklist
Use this checklist when evaluating cleaning providers:
✔ Clearly defined cleaning scope and schedule
✔ Flexible services that can scale with your business
✔ Covered by kollektivavtal (collective agreement)
✔ Uses eco-certified cleaning products
✔ Strong security and confidentiality procedures
✔ Transparent pricing and contract terms
✔ Regular quality control and follow-up
Kollektivavtal: Why It Matters
In Sweden, choosing a cleaning company with a kollektivavtal is essential.
It ensures:
Fair wages and working conditions
Occupational pensions and insurance
Compliance with Swedish labour regulations
Beyond compliance, it reflects responsible business practices—something increasingly important for both employees and clients.
Eco-Friendly Cleaning and Product Certification
Sustainable workplace cleaning is now a standard expectation.
Look for providers that use:
Eco-labelled products such as Nordic Swan or EU Ecolabel
Low-toxicity, low-allergen cleaning agents
Methods that minimise water and chemical usage
This contributes to a healthier indoor environment and supports your company’s sustainability goals.
Security and Confidentiality
Cleaning teams often operate outside office hours and may access sensitive areas. Security should be a core part of the service.
Key considerations:
Background checks on staff
Secure handling of keys and access systems
Confidentiality agreements
Clear alarm and entry procedures
Incident reporting routines
A reliable provider will be transparent about these processes.
In-House Cleaning vs External Cleaning Company
When deciding how to manage office cleaning, many businesses compare in-house solutions with outsourced providers.
For most growing companies, outsourcing offers greater flexibility and consistency.
Communication, Flexibility and Follow-Up
A strong partnership depends on clear communication.
Look for:
A dedicated contact person
Simple processes for feedback and issue resolution
Ability to adapt services for events or changing needs
Regular quality checks and service reviews
At Embassy House, we’ve seen that unclear expectations and lack of follow-up are among the most common causes of dissatisfaction—making this an important factor to get right from the start.
Frequently Asked Questions
How often should an office be cleaned?
Offices should be cleaned daily in high-traffic areas, with deeper cleaning performed weekly and monthly depending on usage and office size.
What should be included in an office cleaning contract?
A contract should clearly define cleaning scope, frequency, responsibilities, consumables, pricing, and quality expectations.
Are eco-friendly cleaning products effective?
Yes. Certified eco-friendly products meet strict environmental and performance standards and are effective for professional use.
Why is kollektivavtal important when hiring cleaners?
It ensures fair working conditions, legal compliance, and reduces reputational risk for your business.
Final Thoughts
Choosing the right office cleaning company is a strategic decision that affects your workplace experience, employee wellbeing, and brand perception.
By focusing on service scope, cleaning frequency, kollektivavtal, sustainability, and security, you can create a clean, safe, and high-performing office environment.
Looking for a workplace where every detail is taken care of? Embassy House offers thoughtfully designed office spaces where quality, service, and experience go hand in hand.