How to Plan a Smooth and Sustainable Office Move
Moving your office isn’t just about boxes and furniture — it’s a chance to create a productive, inspiring, and sustainable workspace that employees are proud of. Many companies make the same mistakes during relocation, costing time, money, and employee satisfaction.
This guide will show you how to plan an office move efficiently, design a modern workspace, and reduce your environmental impact.
How Long Does an Office Move Take?
One of the most common mistakes is underestimating the time needed to relocate. Office moves often take longer than expected, especially when coordinating logistics, IT setup, and furniture placement.
Pro tips for timing your move:
Begin planning 3–6 months in advance.
Delegate responsibilities or hire professional movers and project managers.
Create a timeline including inventory management, design planning, and IT setup.
Why Should Interior Design Be Part of Your Office Move Plan?
Many companies only consider furniture and layout after moving — and then discover desks don’t fit or spaces don’t support collaboration.
Plan your office interior early to:
Maximise comfort, efficiency, and productivity.
Ensure furniture and workstations fit perfectly in your new space.
Include open areas, meeting rooms, and quiet zones based on employee needs.
Working with a workspace consultant ensures your new office is functional, stylish, and supports employee well-being.
How Can You Make Your Office Move Sustainable?
Throwing away old furniture is costly and environmentally harmful. Consider:
Refurbishing existing desks and chairs.
Combining current furniture with second-hand or upcycled pieces.
Creating a refreshed office aesthetic at a fraction of the cost.
This reduces environmental impact while highlighting your company’s commitment to sustainability, something valued by employees and clients alike.
Why Should Employees Be Involved in the Move?
An inspiring workspace is designed around how people actually work. Early employee involvement helps identify:
Collaboration zones, meeting rooms, or quiet areas.
Ergonomic requirements and preferred layouts.
Cultural elements that make the office feel welcoming.
Employees who participate in the move are more engaged, productive, and proud of their workspace.
Why Choosing Used Furniture Makes Sense
High-quality, stylish second-hand furniture from brands like Kinnarps, Hay, Ikea, and Herman Miller is widely available through companies like RP and Rekomo.
Benefits of choosing used furniture:
Reduces costs compared to buying new.
Cuts delivery time and environmental footprint.
Supports sustainability while creating a modern, professional look.
Avoid unnecessary new purchases — reusing furniture saves money and supports green initiatives.
Checklist for a Smooth Office Move
Plan your move timeline early — 3–6 months in advance.
Consult interior designers or workspace experts.
Reuse and refurbish existing furniture to reduce costs and environmental impact.
Involve employees in layout and design decisions.
Source stylish, used furniture to refresh your office.
Hire professional movers for efficient logistics.
Create a Workspace That Reflects Your Values
A well-planned office relocation can boost employee satisfaction, productivity, and company culture. With the right planning, sustainable furniture choices, and employee involvement, you can transform your relocation into a long-term investment in your company’s success.
At Embassy House, we offer flexible offices, coworking spaces, and virtual office solutions in Stockholm, Malmö and Lund — helping businesses create inspiring and functional workspaces without the stress of a traditional move.
Contact us today and see how Embassy House can make your next office relocation seamless, sustainable, and employee-focused.
FAQ: Office Relocation
Q1: How long does it take to move an office?
A: Typically 3–6 months of planning ensures a smooth, stress-free relocation.
Q2: Can I reuse old furniture during an office move?
A: Yes — refurbishing or combining with second-hand pieces reduces costs and supports sustainability.
Q3: Should employees be involved in planning the move?
A: Absolutely. Employee involvement increases engagement and creates a workspace that supports productivity.
Q4: Where can I find affordable and sustainable office furniture?
A: Used office furniture from brands like Kinnarps, Hay, Ikea, and Herman Miller is widely available from companies like RP and Rekomo.